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How do I administer assessment sessions?

This section includes instructions on how to administer, invigilate and manage assessment sessions.

How do I start an assessment session?

On the day of the test, follow these steps to start an assessment session.

1. Log in to your teacher account.

2. Once you are logged in, select the Classes/Groupings tab on the left-hand sidebar.

3. In this view, you will see your class/grouping. To open a class/grouping, click Select Class or Select Grouping.

4. Once the class or grouping is open, click Start or Schedule Assessment Session.

5. Two choices will appear: Practice Test and Ontario Secondary School Literacy Test. Click Ontario Secondary School Literacy Test.

As a teacher, you play the key role of administering the test. Your primary responsibility before students write will be preparing to administer the test fairly and according to provincial guidelines.

Note: If there is a fire alarm or another school emergency, please pause the test session for the entire class, and tell your students to leave their devices on their desks and to exit immediately according to the school’s emergency plan. When the students return, instruct them to return to their desks and resume the test.

Although the OSSLT is an online assessment with a digital Rough Notes tool, you should have a supply of pens or pencils and paper for students who prefer this mode of taking notes. Remind students that any notes they take in the online Rough Notes tool can be copied and pasted into the online response box.

Note: The OSSLT is built on a testlet model, so the content of the test will vary from one student to the next.

Ensure there are no cellphones, recording devices, or e-mail or text-messaging devices in the test room (exceptions may apply in accordance with EQAO guidelines). Also be sure the students do not use dictionaries, and that they do not copy from one another. If you suspect that students have violated these rules, please report your concern using the test platform reporting tool and notify your principal.

Note: Your school’s schedule for delivering the OSSLT will inform the timing of Session A, Session B and any breaks between sessions. Each session takes approximately 60 minutes to complete; however, schools may arrange for any students who require additional time. If both sessions are being run back to back, a break between sessions is recommended.

Before you unlock and begin the test, please read the following information aloud (you may modify all times as required):

You are about to begin Session A of the OSSLT. You will have up to 15 minutes to complete the Minds-On Activity, read through the general instructions and explore the tools. The Minds-On Activity is a five-minute exercise in which you will read a quotation and think about what it means to you and your community. It is a way to connect with the content of the test. Each session should take approximately 60 minutes. If you finish early, review your work and check that you have not missed any questions. Once you have finished and submitted Session A in the online test platform, you will not be able to return to it.

“Once the test begins, I will only be able to answer questions about test operation and navigation, not content.

“Are there any questions?”

Notify students when Session A is unlocked, and they may begin the test session.

“You may begin Session A.”

Once students are ready to begin Session B of the OSSLT, please read the following:

“You are about to begin Session B of the OSSLT. This session should take approximately 60 minutes. If you finish early, review your work and check that you have not missed any questions. Once you have finished and submitted Session B in the online test platform, you will not be able to return to it. There will be a short student questionnaire for you to complete after Session B.

“Once the test begins, I will only be able to answer questions about test operation and navigation, not content.

“Are there any questions?”

Notify students when Session B is unlocked. They may begin the test session.

“You may begin Session B.”

6. Two more choices will appear: Start Now and Schedule for Later. Click Start Now to begin the assessment for the students in this class.

Once the assessment has started, you will be redirected to the Assessment Invigilation page. Here you will be able to see all the students in your class/grouping who are accessing the assessment, monitor their progress, pause or resume their assessment, manage their time limit and report any issues that occur.

How do I invigilate or monitor assessment sessions?

Once the assessment session has started, you will be redirected to the invigilation screen. 

This screen is where you will monitor and manage your students’ progress through the assessment session. The image below shows a sample invigilation screen. The descriptions below the image correspond to the numbers in the image.

  1. Access Code (for Assessment Session): Each assessment session will have an access code. Students in the class/grouping where you started the assessment session who are logged in will be prompted to start the assessment. Any students not yet logged in or not enrolled in the class/grouping can enter the access code in the appropriate field on the login page to access the assessment directly.
  2. List of Students: This is a list of all students currently enrolled in your class/grouping in the assessment session. You can see which students are currently logged in and which are not by their login status.
  3. Unlocking Session A: The assessment is separated into two sessions. Session A must be unlocked by the teacher for students to start it. Click the lock icon to lock Session A for all students. 
  4. Unlocking Session B: The assessment is separated into two sessions. Session B must be unlocked by the teacher for students to start it. Click the lock icon to lock Session B for all students. Students cannot proceed to Session B until they have completed Session A.
  5. Manage Assessment Features: These are features that teachers have access to while they are invigilating.

How do I pause or resume a student’s assessment session?

Once you have started the assessment session, you will have access to various features for invigilating your students. One of these features allows you to pause or resume the assessment for the entire class/grouping at any point during the session. This will allow the students to return to the assessment later. 

Click Pause Session at the top of the page to pause the session for the entire class/grouping.

To resume the session, click Resume Session.

How do I extend the time limit during an assessment session?

Once you have started the assessment, you will have access to various features for invigilating your students’ assessment session. On the invigilation page, you will be able to see the time limit for each assessment session. The allotted time for each session is 60 minutes.

As the teacher, you can lock and unlock each session of the assessment for all your students by clicking the lock icon.

At the end of each session, you will have the option of closing the session or keeping it open for one or more students. You can provide a break between sessions (if they are being run back to back) or have the students write the two sessions on different days, depending on your school’s plan to deliver the OSSLT.

If a student has not completed the first session after 60 minutes, you can leave the session open so the student can complete it. Any students receiving extra time must continue to be supervised. 

Please note: You will not be able to unlock sessions once students have submitted them. Students will not be able to return to sessions they have submitted.

How do I report issues?

Once you have started the assessment, you will have access to various features for invigilating your students. One of these features allows you to report issues your class/grouping faces during the assessment sessions.

To report an issue affecting the students in the assessment session, click Report an Issue at the top of the invigilation screen. This will open a pop-up that will allow you to report the issue.

How do I administer an assessment session to students who are not in my class/grouping?

Although you will have only the classes/groupings with students your school board has assigned you and to which you will administer the assessment, you can administer assessment sessions to students not assigned to your class/grouping. Using the following approach, you will be able to administer the assessment both to students in your class/grouping and to students who are not in it.

1. After you have followed the steps to start an assessment session, you will be brought to the invigilation screen. Here, you can provide students not in your class/grouping with the access code at the top-right corner of the screen.

2. Using this access code, the students will be able to log in to the system and take the assessment with your class/grouping.

How do I end an assessment session?

Once all students have completed an assessment session (Session A and Session B), including the questionnaire, the assessment session can be ended. If a teacher would like to end an assessment session, the teacher should select the Submit Results tab on the assessment page. The approximate time limit for students to complete each of Session A and Session B is 60 minutes. (If students are receiving additional time, modify all times accordingly.)