1. Home
  2. Teachers
  3. How do I administer an OSSLT assessment?

How do I administer an OSSLT assessment?

This section includes instructions on how to administer, invigilate and manage the OSSLT assessment sessions.

Please note: Before students will have access to the OSSLT assessment session, it must be scheduled in advance either by the administrator or the teacher.

How do I schedule the OSSLT assessment?

Either an administrator or a teacher has the ability to schedule the date and time of the OSSLT assessment session. Teachers can follow these steps:

1. Log in to your teacher account.

2. Once you are logged in, select the Classes/Groupings tab on the left-hand sidebar.

3. In this view, you will see your class/grouping. To open a class/grouping, click Select Grouping.

4. Once the class or grouping is open, click Start or Schedule Assessment Session.

5. Two choices will appear: Practice Test (OSSLT) and Ontario Secondary School Literacy Test. Click Ontario Secondary School Literacy Test.

6. Two more choices will appear: Start Now and Schedule for Later. The Start Now option is not available as the OSSLT must be scheduled by you or your administrator. Click Schedule for Later to launch the assessment for the students in your Class/Grouping.

7. Clicking “Schedule for Later” will allow you to choose a start date/time for sessions A and B. When the dates and times are chosen, click on Schedule Assessment to finalize the step.   

Please note: You must leave 60 minutes between the scheduled times for session A and B. If students complete Session A before Session B is scheduled to begin, students will have to wait in order to begin.

8. When you are ready to start the OSSLT, return to the Assessments Page and click on the scheduled Ontario Secondary School Literacy Test (bolded blue text) below “ASSESSMENT SESSIONS”.

9. Once the assessment has started, you will be redirected to the Assessment Invigilation page. Here you will be able to see all the students in your class/grouping who are accessing the assessment, monitor their progress, pause or resume their assessment and report any issues that occur.

Preparing to administer the OSSLT assessment with your students.

As a teacher, you play the key role of administering the test. Your primary responsibility before students write will be preparing to administer the test fairly and according to provincial guidelines.

Your school’s schedule for delivering the OSSLT will inform the timing of Session A, Session B and any breaks between sessions. Each session is designed to be completed in 60 minutes. The sessions can be attempted one after the other, either back to back with a break in between or on two different dates and times. In either case, if students require additional time to complete session A or B, extra time with supervision is allowed.

Please note: 15 minutes should be scheduled before the 60 minutes for Session A for students to do the Minds-On, read the general instructions and explore the tools.

Additional Information

Login Information: Ensure that all students have their personal login information (OEN and access code for the Class/Grouping) before you unlock the sessions for students to begin the test.

SEB or Kiosk Password: Please ensure you have obtained the SEB or Kiosk password from your school administrator before the scheduled OSSLT is set to begin. You will need to enter this password on each device before students will be able to access the assessment through the SEB or Kiosk. Principals can find this password on the  Technical Readiness page in their account.

Rough Notes: Although the OSSLT is an online assessment with a digital Rough Notes tool, you should have a supply of pens or pencils and paper for students who prefer this mode of taking notes. Remind students that any notes they take in the online Rough Notes tool can be copied and pasted into the online response box. Please collect all paper from students at the end of the session or assessment and prior to them exiting testing room.

Electronic Devices: Ensure that there are no cellphones, recording devices, or e-mail or text-messaging devices in the test room (exceptions may apply in accordance with EQAO guidelines). Also be sure that the students do not use dictionaries, and that they do not copy from one another. If you suspect that students have violated these rules, please report your concern using the Report an Issues function and notify your principal.

Note: The OSSLT has multiple test panels, so the content of the test will vary from one student to the next. 

Script for teachers prior to starting session A and B.

A script is available for you to read to students prior to starting each session (Times listed below are a guide. Adjust them accordingly). The information in the script provides reminders and additional information that may be helpful to students when completing the assessment.

Script for Session A

Once students are ready to begin Session B of the OSSLT, please read the following:

You are about to begin Session A of the OSSLT. You will have up to 15 minutes to complete the Minds-On Activity, read through the general instructions and explore the tools. The Minds-On Activity is a five-minute exercise in which you will read a quotation and think about what it means to you and your community. It is a way to connect with the content of the test. Each session should take approximately 60 minutes. If you finish early, review your work and check that you have not missed any questions. Once you have finished and submitted Session A in the online test platform, you will not be able to return to it.

“Once the test begins, I will only be able to answer questions about test operation and navigation, not content.

“Are there any questions?”

Notify students when Session A is unlocked, and they may begin the test session.

“You may begin Session A.”

Script for Session B

Once students are ready to begin Session B of the OSSLT, please read the following:

“You are about to begin Session B of the OSSLT. This session should take approximately 60 minutes. If you finish early, review your work and check that you have not missed any questions. Once you have finished and submitted Session B in the online test platform, you will not be able to return to it. There will be a short student questionnaire for you to complete after Session B.

“Once the test begins, I will only be able to answer questions about test operation and navigation, not content.

“Are there any questions?”

Notify students when Session B is unlocked. They may begin the test session.

“You may begin Session B.”

Please note: At the end of the two test sessions, students will be presented with a questionnaire that asks them about their attitudes and perceptions with respect to literacy.

How do I invigilate or monitor assessment sessions?

Once the OSSLT assessment has started, you will be redirected to the invigilation screen. 

This screen is where you will monitor and manage your students’ progress through the assessment sessions. The image below shows a sample invigilation screen. The descriptions below the image correspond to the numbers in the image.

  1. Access Code (your assigned Class/Grouping): Each Class/Grouping will have an access code. Students who are in the Class/Grouping when you started the assessment session and who are logged in (either online or through the Kiosk) will be notified the Session is available to start. Any student not yet logged in at the time the scheduled assessment starts can enter the Access Code for the Class/Grouping and their OEN in the appropriate fields on the login page to access the assessment directly.
  2. List of Students: This is a list of all students currently enrolled in your Class/Grouping. You can see which students are currently logged in (a green dot appears beside the student’s name indicating the student is online) and which are not (a red dot appears beside the student’s name indicating the student is offline) by their login status.
  3. Session A: The OSSLT is separated into two sessions plus the questionnaire. The first part of the OSSLT is Session A. Session A must be unlocked by the teacher for students to access it. Click the lock icon in the Session A tab to unlock Session A for all students. The phrase Not Started will change to Ready to Start indicating Session A is unlocked.
  4. Session B: The OSSLT is separated into two sessions plus the questionnaire. The second part of the OSSLT is Session B. Once Session A is submitted by the student, Session B must be unlocked by the teacher for students to access it. Click the lock icon in the Session B tab to unlock Session B for all students. The phrase Not Started will change to Ready to Start indicating Session B is unlocked. Note: Unlocking the Questionnaire follows the same steps previously described once Session B is submitted by the student.  
  5. Managing Assessment Features: These are features (Pause Session, Report an Issue and Submit Results) that teachers have access to while they are invigilating.

How do I monitor students’ progress while invigilating the OSSLT?

As students complete the assessment, you will notice the status of the student labelled in different ways as they complete Session A or Session B. These include:

Not Started
Ready to Start
Section # & Question #
Submitted
Submitted in Another Session

Not Started: A student’s status is indicated as Not Started (shown by the grey box in the student tracking table) if they have not officially started Session A, Session B or the Student Questionnaire. Even if a student has logged in through the Kiosk or online and is ready to begin, they will not be able to access either session until it is unlocked by you.

Ready to Start: Once the Teacher/Invigilator has clicked on the lock in the Session A or Session B tab, the session will be unlocked. At this point, the student’s status will change from Not Started to Ready to Start (shown by the light orange box in the student tracking table). Students from your Class/Grouping who login through the Kiosk or online will now have access to Session A, Session B or the Student Questionnaire.

Section # and Question #:  As students work through Session A, Session B, or the Student Questionnaire, their progress (specific Section # and Question #) will be displayed in the student tracking table on the Teacher/Invigilator page.

Submitted: Once a student has completed all questions in Session A, Session B or the Student Questionnaire, a student’s status will show as Submitted in the student tracking table on the Teacher/Invigilator page.

Please note: Once a student submits their session, it is final. They will not be allowed to return to questions in the session. If a session is submitted in error by the student, please report your concern using the Report an Issue tab and inform your administrator to determine next steps.

Submitted in Another Session: A student’s status indicated as Submitted in Another Session (shown by a green box in the student tracking table) would be found with students who have completed Session A in a different Class/Grouping and where the results would have been submitted. This does not affect the student having access to Session B in a new Class/Grouping.

How do I pause or resume a student’s assessment session?

Once you have started the assessment session, you will have access to various features for invigilating your students. One of these features allows you to pause or resume the assessment for the entire class/grouping at any point during the session. This will allow the students to return to the assessment later. 

Click Pause Session at the top of the page to pause the session for the entire class/grouping.

To resume the session, click Resume Session.

Note: If there is a fire alarm or another school emergency, please pause the test session for the entire class, and tell your students to leave their devices on their desks and to exit immediately according to the school’s emergency plan. When the students return, instruct them to return to their desks and resume the test.

How do I report issues?

Once you have started the assessment, you will have access to various features for invigilating your students. One of these features allows you to report issues your class/grouping faces during the assessment sessions.

To report an issue affecting the students in the assessment session, click Report an Issue at the top of the invigilation screen. This will open a pop-up that will allow you to report the issue.

How do I extend the time limit during an assessment session?

Once you have started the assessment, you will have access to various features for invigilating your students’ assessment session. On the invigilation page, you will be able to see the time limit for each assessment session. The allotted time for each session is 60 minutes.

As the teacher, you can lock and unlock each session of the assessment for all your students by clicking the lock icon.

At the end of each session, you will have the option of closing the session or keeping it open for one or more students. You can provide a break between sessions (if they are being run back to back) or have the students write the two sessions on different days, depending on your school’s plan to deliver the OSSLT.

If a student has not completed the first session after 60 minutes, you can leave the session open so that the student can complete it. Any students receiving extra time must continue to be supervised. 

You will not be able to unlock sessions once students have submitted them. Students will not be able to return to sessions they have submitted.

How do I administer an assessment session to students who are not in my class/grouping?

Although you will have only the classes/groupings with students that your school board has assigned you and to which you will administer the assessment, you can administer assessment sessions to students not assigned to your class/grouping. Using the following approach, you will be able to administer the assessment both to students in your class/grouping and to students who are not in it.

1. After you have followed the steps to start an assessment session, you will be brought to the invigilation screen. Here, you can provide students not in your class/grouping with the access code at the top-right corner of the screen.

2. Using this access code, the students will be able to log in to the system and take the assessment with your class/grouping.

How do I submit responses for the OSSLT assessment?

Once all students have completed Session A and Session B (including the Questionnaire), the OSSLT assessment session can be ended, and the results submitted. If you would like to end an assessment session, you will select the Submit Results tab.

Please note: The Submit Results tab can be found in the top left-hand corner of the Invigilation page next to the red, Report an Issue tab.

Before clicking Submit Results

Before you click Submit Results, please ensure you examine the submission status for Session A and Session B for each student in your assigned group. If the status on the invigilation page shows Submitted for both Sessions, the student will no longer have access and their submissions have been successfully completed. However, if you notice that students on your list have not completed either Session A or B or both, you should NOT Submit Results.

In this scenario, please check with your administrator about next steps. The students with incomplete sessions will need to be removed from your Class/Grouping and put into another to allow these students to complete Session A or B.

Please note: If the student questionnaire is not submitted by students, results can still be submitted.

After clicking Submit Results

After clicking Submit Results, a pop-up will appear which will allow you to verify one last time that your submission is accurate. You will be asked to confirm ifyou want to close the OSSLT assessment.

Clicking on OK will return you back to the Assessment Page. There you will notice that the open OSSLT assessment session no longer appears in your list below ASSESSMENT SESSIONS.

Please note: Once the Submit Results has been clicked and the submission confirmed (typing yes), it cannot be undone by the teacher or administrator. Therefore, in the unlikely event that Submit Results is clicked with incomplete submissions of Session A or B for any of the students in your Class/Grouping, please contact your administrator. For the situations requiring immediate attention, they will have to contact the support team at Vretta by e-mail or by phone to assess the situation and decide on the appropriate next steps.